Job Description
Location: Sweety Novelty, Inc (Sister company of Jessie Lord Bakery) Job Summary: The Accounting Assistant will support the accounting department by performing various tasks related to financial record keeping, data entry, and reporting for Sweety Novelty.
E ssential Job Functions: - Generate Sales orders from Customer PO’s, confirm orders with customers and verify with Warehouse Manager available inventory and ship dates
- Generate and issues invoices. Responsible for collecting receivables on a timely basis, recording and correctly allocating payments and adjustments.
- Process accounts payable and accounts receivable transactions
- Processes timely vendor payments by matching purchase orders contracts, and/or receiving documents to invoices; scheduling and preparing check runs; verifying federal ID numbers.
- Follow up on new price sheets, verify final signed and approved by management and customer.
- Maintain inventory costs per unit for raw materials and finished goods.
- Assist the Purchasing Manager on confirming incoming orders (delivery dates, shortages, delays).
- Assist with the preparation of financial statements and reports
- Assist with month-end and year-end closing procedures
- Input and reconcile financial data into accounting software
- Maintain accurate and organized financial records
- Scan, process and transmit bank deposits (Only Sweety)
- Prepare documentation for audits and tax filings
Food Safety Responsibilities: - All employees are required to immediately report and assist in the elimination or control of any food safety issues they observe to their supervisor.
- Monitors and enforces cGMPs.
- Follow all Good Manufacturing Practices and Pre-requisite programs.
Education & Certification: - Bachelor’s degree in accounting or related field
Required Knowledge & Experience: - Knowledgeable of accounting software, Syspro is highly desirable and QuickBooks.
- Basic excel experience
- 1-3 years administration and accounting experience
Skills & Abilities: - Excellent communication skills, both verbal and written
- Ability to prioritize tasks and manage time effectively
- Knowledge of regulatory standards and compliance requirements
- Ability to trouble shoot on the spot issues
- Able to work independently
Physical Requirements - Ability to stand and sit for prolonged periods.
- Ability to walk through production areas.
- Ability to use office equipment including computers, telephones, scanners, copiers, etc.
- Rarely lift 10 - 20 LBs
Pay range: $23.50 - $32.00 Hourly
Supervisor: Corporate Controller
FLSA Status: Non-Exempt
Job Type: Full-time
Job Tags
Hourly pay, Full time, Work at office, Immediate start,