Job Description

Requisition No: 864570 

Agency: Department of Corrections

Working Title: DOCUMENT SPECIALIST SUPERVISOR - SES -

 Pay Plan: SES

Position Number: 70008082 

Salary: $35,429.94 Annually 

Posting Closing Date: 11/12/2025 

Total Compensation Estimator 

We Never Walk Alone

ADVERTISING/WORKING TITLE: DOCUMENT SPECIALIST SUPERVISOR

This open competitive advertisement is for a SES (Selected Exempt Service) position located at Circuit 17-5 Broward West.

The mission of a Document Specialist Supervisor is to lead and support our word processing team with dedication and integrity, ensuring efficient and accurate workflow. We are committed to fostering a motivated and well-trained staff, maintaining high standards of departmental compliance, and providing exceptional service to meet the needs of our users.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Supervises and trains word processing staff, assigns tasks, and ensures even workload distribution.
• Manages and maintains control books, departmental files, and daily mail processing.
• Motivates and evaluates employees to meet department standards through regular meetings and established criteria.
• Provides support for all users and determines staffing needs to ensure smooth workflow.
• Ensures accuracy and compliance with financial procedures and departmental standards.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:

• • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Two years of work experience in the operation of word processing equipment; or three years of secretarial or clerical work experience; or possession of a Certified Professional Secretary Certificate.

• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required three years of secretarial or clerical work experience. Vocational/technical training in an area of secretarial science or office/business studies or word processing can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required three years of secretarial or clerical.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.  

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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