Job Description

Personal Assistant We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to a CEO, managing both professional and personal affairs. This dynamic role requires a polished professional who excels at prioritizing tasks, handling confidential information with the utmost discretion, and adapting quickly to changing demands. The ideal candidate possesses a "can-do" attitude where no task is too big or too small and demonstrates unwavering dependability. Location You will work across two primary locations in Miami, FL: Office in Coconut Grove Residence in Coral Gables Key Responsibilities Professional Support Manage general office administration, including answering phones, sorting mail, greeting guests, and stocking supplies. Track and prioritize pertinent information to keep the principal informed. Organize and prepare for meetings and events, including scheduling, technology needs, and correspondence. Plan and coordinate domestic and international travel, including flights, accommodations, dining, and ground transportation. Anticipate the executive's needs to ensure day-to-day efficiency, including arranging meals for the principal and their team. Prepare expense reports, correspondence, presentations, reports, etc. Organize update professional and personal contact databases. Assist with operational projects. Personal & Family Support Occasionally drive the principal's children to and from school or activities. Coordinate with staff and vendors at the residence. Run errands and maintain inventories. Mail packages and manage returns. Assist with responding to invitations, charitable requests, and processing mail. Help organize occasional events, parties, or gatherings. Coordinate holiday/birthday shopping, gifts, and cards, maintaining a gift tracking system. Perform research; gather prices and quotes as requested. Assist with organizational projects. Secure reservations and tickets for dinner, concerts, plays, exhibits, and other activities. Qualifications Minimum of five years' experience supporting a private principal with excellent, verifiable references. Undergraduate degree or equivalent professional experience. Excellent communication and interpersonal skills. Highly organized, accurate, and reliable with strong work ethic and enthusiasm. A thoughtful, resourceful team player. Discreet and capable of maintaining strict confidentiality. Excellent problem-solving skills and adaptable to frequent changes. Technologically proficient in Microsoft Office programs with the facility to learn new software and perform basic office equipment troubleshooting. Compensation and Terms Base compensation $125,000 to $165,000 commensurate with qualifications and experience. General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility to start earlier or stay later for occasional school drop-offs or activity pick-ups. Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, sick days, and NYSE holidays. To Apply: Please apply at for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available. #indmps

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