Applications accepted from: ALL PERSONS INTERESTED Job Classification: ADMINISTRATIVE SPECIALIST Reporting Location: 611 WALKER ST. Workdays & Hours: MONDAY - FRIDAY 8:00 AM - 5:00 PM* *Subject to Change DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS The City of Houston can't function without great employees. We're always on the lookout for talented, passionate people to join us. We are currently seeking an Administrative Specialist that will provide support to executive level staff members. The incumbent is acting with limited supervision, anticipating needs while managing the day-to-day workflow and prioritizing various project, which includes scheduling, contact management, preparing materials for meetings and participating in special projects. You will work independently to identify issues or problems within specific management areas and research issues, coordinate activities on the organization's behalf and prioritize tasks with competing deadlines. As an Administrative Specialist, you will:

• Prepare and edit communication (e.g., memos, agendas, letters, presentations, etc.) to ensure accuracy and consistency message and deliver is attended.
• Coordinate the collection of required information for executive leadership in advance of meetings and as required for other purposes to ensure meeting and event objectives are achieved.
• Receive and handle incoming calls, including providing responses on behalf of executive leadership, relevant messages and information is received in a timely manner and directed appropriately and callers are treated professionally.
• Build and maintain a network of relationships with internal/external clients and vendor partners to obtain information and assistance as required and to portray a professional office.
• Handle difficult calls to executive leadership offices to diffuse situation, determine required actions, and follow-up accordingly with appropriate individuals for resolution.
• Compile and review for accuracy detailed business information (e.g., figures, results, graphs, etc.) to generate reports as needed.
• Manage schedules and events to ensure priorities and preferences are accounted for, time is allocated appropriately, and the required information is provided.

EDUCATION REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTS Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS None

Preference will be given to applicants with:

• Able to analyze data using excel, schedule meeting (using outlook), writing reports (word), coordinate virtual group discussion and documentation (TEAMs and SharePoint).
• Excellent verbal communication with a proficiency in written communication that is grammatically correct.
• Problem solver - able to work with other teams and staff members to effectively reach a viable solution and goal.
• Flexible attitude - embraces change, hard-working, cost conscious and results driven.

SELECTION / SKILLS TESTS REQUIRED Department may administer skills assessment test SAFETY IMPACT POSITION No SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay grade: 20 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: To view your detailed application status, please log-in to your online profile by visiting: or call (832)395-2141. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. If you need special services or accommodations, call (832)395-2141 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627 EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

901 Bagby St Houston, Texas, 77002